Clerical Officer

JOB PURPOSE:

To provide administrative, clerical and secretarial support to staff within a busy office environment

Hrs: 9am – 4.30pm

Holidays: 30 days (including bank holidays)

MAIN DUTIES AND RESPONSIBILITIES:

• Provide administrative, clerical and secretarial support for staff
• Develop, maintain and operate manual and/or computerised information systems
• Complete and submit all returns/records as required.
• Assist with the operation of the payroll
• Operate the telephone/switchboard, receive visitors and provide hospitality as required.
• Provide word processing/typing, filing, duplication and photocopying word processing in support of administrative processes, including the use of E-mail, intranet and internet facilities, where appropriate.
• Sort, screen and distribute all mail.
• Draft correspondence, obtain and update lists of guests, issue invitations, prepare tickets and programmes as required for functions.
• Maintain diaries, arrange appointments, meetings and provide secretarial service for all staff
• Communicate on a regular basis with professional staff from outside agencies
• Service meetings and draft minutes as required.

PERSON SPECIFICATION:

• 5 GCSE’s (Grades A*-C) including English Language and Mathematics, or equivalent or higher level qualifications
• Minimum of 3 years’ experience in an administrative/clerical role in a busy office environment.
• Evidence of proficiency in the use of computer packages, to include use of Microsoft Word, Excel, PowerPoint and Outlook
• Proven effective planning and organisational skills and an ability to work under pressure to meet deadlines
• Evidence of a customer focused approach to work
• Demonstrable people management and team skills to successfully motivate and manage others

For more information on this Clerical Officer opportunity please contact Pauline on 02887440033

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