About the Job

Type - Full - Time Permanent Salary - Negotiable Job Reference - JOHDH Location - Co. Tyrone

Sales Office Administrator

Reporting to: Financial Controller
A full time, permanent vacancy has arisen for a Sales Office Administrator.

Main Duties:

 Accurately processing of sales orders, raising despatch notes and invoicing.
 Resolve invoice discrepancies and raise credit notes if required with supporting documentation.
 Weighbridge Duties
 Collate daily bagging reports and enter onto stock system
 Weekly telephoning of shop customers to ensure they are adequately stocked
 Receipting of cash/cheques from customers
 Preparing daily lodgements to bank, recording in cash books and entering/allocating on computer system
 Raising of purchase orders
 Input all stock GRN’s into system and match to purchase invoices
 Reconcile and check haulier invoices to goods dispatched records
 Dealing with customer complaints and customer service issues.
 Liaise with Sales Manager and Sales Reps as necessary on sales, payment, credit and other sale related
 Credit Control to include issuing debtor monthly statements.
 Ensure new customer account forms are accurately completed and recorded on system
 Timely completion of all daily, weekly and monthly office functions, including the completion of work sheets
and checklists.

Additional Duties:
 General Office Duties – answer phones, compiling ad hoc reports, etc
 Any other duties as requested by management

 At Least 2 years relevant experience of computerised accounting systems and working in a similar busy office
 Similar Industry Experience Advantageous
 Excellent Computer Skills – Email, High level Excel, Word, Internet, Accounting systems (Perito/Sage
experience advantageous)
 Profit and loss understanding
 Excellent Communication Skills

Hours of work
42.5 hours per week to be worked between the hours of 7.30am and 5.30pm.Requirement to work 1 Saturday
morning in 4 during winter season [October to March}

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