About the Job
Sales Office Administrator
Reporting to: Financial Controller
A full time, permanent vacancy has arisen for a Sales Office Administrator.
Accurately processing of sales orders, raising despatch notes and invoicing.
Resolve invoice discrepancies and raise credit notes if required with supporting documentation.
Collate daily bagging reports and enter onto stock system
Weekly telephoning of shop customers to ensure they are adequately stocked
Receipting of cash/cheques from customers
Preparing daily lodgements to bank, recording in cash books and entering/allocating on computer system
Raising of purchase orders
Input all stock GRN’s into system and match to purchase invoices
Reconcile and check haulier invoices to goods dispatched records
Dealing with customer complaints and customer service issues.
Liaise with Sales Manager and Sales Reps as necessary on sales, payment, credit and other sale related
Credit Control to include issuing debtor monthly statements.
Ensure new customer account forms are accurately completed and recorded on system
Timely completion of all daily, weekly and monthly office functions, including the completion of work sheets
General Office Duties – answer phones, compiling ad hoc reports, etc
Any other duties as requested by management
At Least 2 years relevant experience of computerised accounting systems and working in a similar busy office
Similar Industry Experience Advantageous
Excellent Computer Skills – Email, High level Excel, Word, Internet, Accounting systems (Perito/Sage
Profit and loss understanding
Excellent Communication Skills
Hours of work
42.5 hours per week to be worked between the hours of 7.30am and 5.30pm.Requirement to work 1 Saturday
morning in 4 during winter season [October to March}