About the Job

Type - Permanent Salary - £18,000 - £20,000 Job Reference - JOST16DH Location - Co. Armagh

Job Purpose:

The Administrative officer will ensure the efficient day-to-day operation of the office, and support the work of Sales team, management and other staff.

 

Primary Duties and Responsibilities:

  • Administrative officers perform a wide range of duties including some or all of the following:

 

Reception:

  • Answer general phone enquiries using a professional and courteous manner
  • Direct phone enquiries to the appropriate staff members
  • Reply to general information requests with the accurate information
  • Greet clients/suppliers/visitors to the organisation in a professional and friendly manner

 

Office administration:

  • Use computer word processing and online database software to prepare documents and input data.
  • Purchase, receive and store the office supplies ensuring that basic supplies are always available
  • Update and ensure the accuracy of the organisation’s databases
  • Back-up electronic files using proper procedures
  • Provide secretarial and administrative support to management and other staff
  • Make travel, meeting and other arrangements for staff
  • Coordinate the maintenance of office equipment
  • Notify all courses to awarding bodies 
  • Issue certificates to candidates on completion of courses
  • Process card applications and issue cards to customers 

 

Knowledge, skills and abilities:

Proficiency in the use of computer programs for:

  • Word processing
  • Databases
  • Spreadsheets
  • E-mail
  • Internet

 

Proficiency in the use of office equipment:

  • Computer
  • Photo copier

 

Desirable Criteria:

  • RSA  / ECDL / CLAIT or OCR  qualification

 

Working Conditions:

  • The Administrative officer will work in an office environment.
  • Salary: £18-£20k

 

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